updated on 09 June 2020
Should I use my Gmail or an academic email address when giving contact details? How strictly are deadlines enforced? Are there any ways of saving myself some time? AllHires' Amy Elderfield has the answers.
No one wants to work in vain. Gaining a training contract is hard and an application takes hours to complete, so don't miss out because of silly avoidable mistakes.
Law firms routinely use online recruitment systems to help them administer their graduate recruitment schemes. The process of applying for a job online is straight forward, which is exactly why you should feel a sense of caution over the routine tasks!
Whether you are new to online application forms or a seasoned pro, it is worth remembering that it only takes a few silly mistakes to make your application form look bad. Some of the tips in this article may seem like obvious statements to make, but given the number of panicked calls we get (particularly just before the deadline) it seems worthwhile to reiterate!
Check your junk folder and spam settings
Suitable contact details are a basic - but essential - part of a successful application. Firms obviously send correspondence via email, so it is important to choose an account that you have access to all year. Academic emails expire; consider this when registering an account and use another address.
When you have chosen your email address remember that up to 80% of emails are spam and so email providers have tightened junk filters. Gmail junk folders need to be reviewed within 30 days – after this they are automatically deleted. Don't miss an important email. On some settings, Outlook’s security also deletes suspected junk mail before you can check it.
The obvious solution is to alter your junk filter settings to allow emails from the firms which you are applying to and regularly check your emails. Gmail also automatically classifies incoming email into categorised tabs in your inbox. Emails relating to applications may not go directly to the 'primary' tab, so can easily be missed. It is worth checking all tabs (eg, promotions and updates) in case an email from a firm ends up in the wrong place. As with junk filter settings, you can alter the classifications.
The best advice I can offer is to use an alternative email address if possible and check the correspondence log on your application home page regularly, or contact the firm if you think you are missing emails.
Verify your email address
At AllHires we send a verification email to you upon registration so that you can validate your account, and many other application systems do the same. Automated emails like this are often filtered into junk folders, so it’s important to check there as above (don’t worry though, you can also request a new link is sent via your homepage if you need to!). You should do this with plenty of time before the deadline to avoid any last-minute panics.
Check and check again
I am absolutely useless at proofing my own work. This is not an excuse for not doing it, especially if a major job requirement is good attention to detail or concise writing style. It is vital that you check your applications for typos because the graduate recruiter certainly will. If you can, find a willing volunteer in a parent, friend or flatmate ask them to read over it with a fresh pair of eyes.
Sleep on it
Take your time! Start your applications early and then give yourself some breathing space. It is funny how something sounds amazing the first time around and makes absolutely no sense in the cold light of day. Always ask yourself, "Is my answer interesting?" and remember on this second read-through that you want to stand out from the crowd. If you are bored, the chances are that the recruiter will be too.
Copying and pasting into the application form
Beware: if you plan to cut and paste answers from Word, adding the wrong firm name or failing to tailor the answer to the question is obvious to recruiters and will mean that your application is rejected. You should also double check the formatting just in case any oddities have copied over from Word.
What not to do
Thousands of applications are wasted every year by a lack of attention to detail. Here are a handful of common mistakes.
The Bible may have been translated into text speak, but law firms generally communicate in full sentences. It sticks out like a sore thumb and is best avoided.
Capitalising ENTIRE words
Don't litter the application with unnecessary capital letters or exclamation marks. It makes it look like you are SHOUTING! And the inappropriate use of lower-case letters makes it look as if your approach is casual. For more on the writing style to use when making applications, read this handy guide.
Also make sure that the email address you use to send your application looks professional (ie, it’s some variation of your real name).
Online application forms are automatically withdrawn at the deadline. If you are applying at the last minute, remember to check the time as well as the date of the deadline. Firms take a dim view of candidates who are not organised enough to submit on time.
How to impress
Online applications are deceptively easy to complete, but you need to plan your approach to them every bit as carefully as you would do with a paper application. In particular you should:
MyLCN is a central hub where you can store key information about yourself and the firms you are applying to in order to easily transfer it into applications. This gives you more time to focus on long-answer questions, instead of repeatedly entering core biographical information.
The application form is a golden opportunity to market yourself to your prospective employer. Firms and chambers invest a lot of time and money in trainees and therefore it often helps to view your application as a business request for funding. Good luck with your applications!