Amicus - Administration officer

  • Salary: £17,000 - £20,000
  • Location: London
  • Closing date: Friday 19 October 2018
  • Hours: 10am - 6pm Monday to Friday (incl. one hour for lunch)

You will need the ability to prioritise a demanding and varied workload, performing all of Amicus’ key administrative duties to a high standard. Rewarding opportunity to be part of this leading death penalty human rights charity’s work. Amicus is dedicated to fair trials for those on Death Row in the US.

Full-time role based in our central London office; basic hours are 10am to 6pm (incl. one hour for lunch) Monday to Friday; occasional evening and weekend work required. Possible flexibility in times (with the potential of some remote working) following the three-month induction period for the right candidate. We are a small team, and everyone pitches in to assist each other when necessary. The role’s direct line report is to the Director, but it is supervised on a day-to-day basis by the Operations & Legal Casework Manager. The role has day-to-day supervision responsibility for the office volunteers.

Key Responsibilities

  • All day-to day-office administration: including, inter alia:

    • Often first point of contact for general enquiries.

    • Membership: processing applications; chasing renewals; keeping database up-to-date.

    • Biannual training programme: processing applications; liaising with venues; collating materials; communicating with delegates; guest speaker itineraries.

    • Intern programme: processing applications; keeping database up-to-date; logistics for interview panel and interview dates.

    • Casework: logistical support; keeping database up-to-date.

    • Events: assisting with the preparation, planning and logistics of fundraising and awareness raising events; same for university talks (including for student groups).

    • Journal: managing mailing list and subscriptions.

  • Office volunteers: day-to-day supervision of office volunteers (who support this role’s administrative duties). In time, recruit and train new office volunteers.

  • Finance: data entry and updates using Salesforce and Excel programmes.

  • Student group programme: point of contact for existing student reps, including support for fundraising targets; keep ‘starter kit’ updated; recruit new students reps.

  • Website and social media (Facebook, Instagram and Twitter): updates as required.

  • Managing the Director’s diary and emails.

  • Assisting the Director and Operations & Legal Casework Manager with ad hoc tasks and work as required.

Skills and Experience

  • Ability to prioritise a demanding and varied workload.

  • Strong attention to detail.

  • Keen to be part of a small, committed team with a willingness to assist colleagues in all areas of the charity’s work when necessary.

  • High level of IT skills, experience of Excel a necessity and the ability to learn new processes: Office suite in particular.

  • Knowledge/experience of CMS systems (we use Salesforce).

  • Ability to manage diary and emails for a third party.

NB: If training is required for any of the key responsibilities it will be provided.

Applications by email (to Margot Ravenscroft: margot@amicus-alj.org) by 5pm on Friday 19th October 2018 by CV and a (maximum one page) covering letter highlighting how your skills and experience meet the role’s needs.

Interviews will be held (afternoon/evening) on Monday 29th and Tuesday 30th October 2018.