Administrative assistants - private client and personal injury/clinical negligence

We are seeking 2 administrative assistants to join our private client and personal injury and clinical negligence departments in Putney.

Reporting to the executive assistant you will assist the department with general administrative support.

Main purpose of job

To provide general administrative and other support to the department.

 Main duties include but are not limited to:

          Document production

• To use Multi-Function Devices (MFD’s) and/or copiers for the purpose of copying, scanning, printing and finishing.
• To produce accurate typed documents in accordance with the firm’s style and standards whether originated by audio dictation, email or manuscript drafts or from existing saved documents.
• To produce routine reports.
• To assemble and/or check electronic or printed documents including accurate proof reading.
• To have a good standard of written English and solid numeracy.
   
  Record keeping

• To ensure that files (both physical and electronic) are efficiently, accurately and regularly maintained.
• Proficiency in the use of the firm’s file management software (and any subsequent document management system that may be introduced) to file and maintain all emails in appropriate client directories.
• A thorough knowledge of and timely adherence to the firm’s file maintenance procedures.
• To be able to accurately and quickly enter electronic data.
   
  File opening and closing

• Thorough knowledge of and timely adherence to the firm’s physical and electronic file opening and archiving procedures, including the use of temporary storage of files.
   
  Financial support
   
• Assisting the fee earner with completion of basic documentation, such as cheque requests, electronic payment requests, receipts and transfers and expenses reclaims.
• Being able to enter time manually on behalf of a fee earner if required.
   
  Internal administration
   
• To support the fee earner(s) through the efficient operation of all the firm’s administrative procedures and policies.
• Assisting in booking fee earners on conferences and courses.
• Proactively maintaining MFD/departmental stationery supplies and local kitchen supplies.
• Thorough knowledge of all internal policies and procedures, including booking couriers/taxis, booking external/float temps and knowledge of outsourcing procedures for copying/printing.
   
  Professional standards

• To work and behave in a professional manner and to a high ethical standard.
• Comply with procedures set out in the office manual.
• Carry out duties given by the partners or employees faithfully and diligently and follow all reasonable instructions.
• Treat all information about the firm and its client and their business as wholly confidential.
   
  Key personal characteristics

• A careful person able to understand particular tasks well and perform them to a high standard with excellent attention to detail.
• An enthusiastic and energetic person wishing to improve their skills and experience.
• A person who may have a particular higher level skill such as accounting or IT.
• Any other ad hoc duties as required

To apply for one of these administrative assistant roles, please click here.